SAP Data Entry

SAP Data Entry

Supervisors and field workers enter SAP data to compare physical counts against official inventory records.

When to Enter SAP Data

SAP data should be entered:

• Daily — At end of each audit session
• After counts — Complete physical counts first, then SAP
• For all products — Every product needs both count and SAP for completeness

Note

Controllers can now enter SAP data for their assigned sites, not just supervisors. This allows field workers to complete the full audit workflow in one session.

SAP Entry Form

After saving count data, the SAP section appears:

Fields

Field	Description	Example
SAP Inventory	Current stock in SAP system	150
SAP Sales	Units sold today	25
Notes	Optional context	”System showing discrepancy”

Mobile Layout

• 2-column grid — SAP Inventory | SAP Sales
• Numeric inputs — inputmode="numeric" for mobile keypad
• Notes field — Full width below
• Save SAP button — Full width, orange/chart-4 color

Completion Tracking

A product is complete when:

• ✅ Count entry saved
• ✅ SAP entry saved

Until both are saved:

• ⚠️ Shows “Needs SAP” in checklist
• Not included in completion totals

Previous Day Incomplete

The site landing page highlights yesterday’s products missing SAP entries:

Previous Day Incomplete SAP (3 products)
- Product A — Count saved 2024-01-15
- Product B — Count saved 2024-01-15
- Product C — Count saved 2024-01-15

These are shown in orange to prompt completion.

Anomaly Detection

After SAP entry, the system automatically:

1. Evaluates count vs SAP data
2. Creates anomalies based on thresholds
3. Updates badges (OK / WATCH / ALERT)
4. Notifies managers of ALERT-level issues

Common SAP-Related Anomalies

Anomaly	Trigger	Action Required
Locker Short	Physical count < SAP	Investigate discrepancy
Out of Stock	Zero sales floor stock	Restock immediately
Short Delivery	Delivery below threshold	Check receiving process

Best Practices

1. Enter SAP same day — Delays reduce accuracy
2. Verify SAP numbers — Double-check system reports
3. Add notes for discrepancies — Document unusual situations
4. Complete all products — Partial SAP entry skews analytics
5. Review anomalies — Follow up on ALERT badges

Troubleshooting

Issue	Solution
Can’t find SAP data	Check with site manager or SAP admin
Numbers don’t match	Note discrepancy in notes field
Save button disabled	Ensure both inventory and sales fields filled
Previous day showing wrong products	Verify date filter on site page

---

Next: Manager Dashboards